Compliance 1: Configuration (compliance levels and methods)

1. Configuration
2. Custom fields
3. Approval rights

To review the compliance level or method for a client

Generally, the compliance level and method are set when the Client or Contact is initially created. 

If a Client or Contact has already been created, you can review the level and method in their Properties.

1. Click Client administration > Lists > Clients.
2. Locate and double-click the client you wish to work with.
3. Click Information > General.
4. Under Instructing party/ Compliance requirements, you can review the Compliance level, and Compliance method.
   
   
   

Compliance levels

A compliance level determines the number of approval levels necessary for a client.

There are four pre-defined compliance levels in Primacy Workplace:

• Not required
• Reduced compliance
• Full compliance
• Enhance due diligence

When setting up a client, you can select one of the pre-determined compliance levels. You may also edit or add to these compliance levels.

To set a custom compliance level

1. Click Settings > Lists > Application configuration > Pick list choices.
2. Under Pick list choices, locate and click ComplianceLevelCode. The Pick list values list below will populate with the available compliance levels options. 
3. To add your own, click Add pick list value.
   
   
   
   
4. The Pick list value form will appear. The Category will default to ComplianceLevelCode, reflecting the corresponding pick list choice. Enter a Display value (which will become the name of the new compliance level) and Attribute value. 
5. Click the Active checkbox if you would like to make this new pick list value available in the system.
6. In Display order, enter the number that you would like the new compliance level to display in the Pick list values list (the list is sorted by Display order as a default).
7. Click Save and close. The form will close and you will be returned to the list. The created compliance level will display in the list based on the Display order number set in the previous step.
   
    You can modify the newly created compliance level by double-clicking the item in the list or by right-clicking the item and selecting Properties.

Compliance methods

A compliance method is a description of the compliance that will be carried out and is associated with a compliance level. For example, the Full compliance level may have a compliance method of Standard KYC, the No compliance level may have a method of Exempt and the Reduced compliance level may have a method of Eligible introducer letter.

You can set a number of compliance methods to one compliance level. 

To set a compliance method

1. Click Settings > Lists > Application configuration > Pick list choices.
2. Under Pick list choices, locate and click ComplianceMethodCode. The Pick list values list below will populate with the available compliance method options.

Like compliance levels, you can select a pre-determined compliance method. However, you can also create a custom, user-defined compliance method.

To create a custom compliance method

1. Click Settings > Lists > Application configuration > Pick list choices.
2. Under Pick list choices, locate and click ComplianceMethodCode. The Pick list values list below will populate with the available compliance method options. 
3. Under Pick list values, click Add pick list value.
   
   
   
   
4. The Pick list value form will appear. The Category will default to ComplianceMethodCode, reflecting the corresponding pick list choice. Enter a Display value (which will become the name of the new compliance method) and Attribute value. 
5. Click the Active checkbox if you would like to make this new pick list value available in the system.
6. In Display order, enter the number that you would like the new compliance level to display in the Pick list values list (the list is sorted by Display order as a default).
7. Click Save and close. The form will close and you will be returned to the list. The created compliance level will display in the list based on the Display order number set in the previous step.
   
    You can modify the newly created compliance method by double-clicking the item in the list or by right-clicking the item and selecting Properties.

To assign values to business party types

Once a compliance level and compliance method have been created, you can tie the two together and associate them with a particular business party type.

1. Click Settings > Lists > Compliance setup > Compliance methods.
2. Click Add compliance method.
   
   
   
   
3. In Compliance level, select the created compliance level you would like to tie to a compliance method (ex. No Required, Reduced compliance, Full compliance, etc).
4. In Applies To, select a Client or Contact option that the created compliance method will apply to.
5. In Compliance method, select the corresponding method to apply (ex. Standard KYC,Exemption, Approved introducer, etc).
6. The Jurisdiction field can be used restrict a compliance method to a specific country/region.
7. In Compliance approval levels, select how much approval is required for this compliance method and level. 
8. When complete, click Save and close.